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Montana State Library

The Montana State Library (MSL) helps all organizations, communities, and Montanans thrive
through excellent library resources and services.

Goals

Agency Goals and Objectives

State Strategic Plan Goal Reference: Goal 3.

Objectives

  • Staff manage a wide variety of projects that further MSL's role to manage deploy information collections, services and applications that meet Montanan's information needs.
    State Strategic Plan Objective Reference: Goal 3. Objective 1.2
    Goal 3. Objective 3.1.3
    Goal 3. Objective 3.1.4
    Goal 3. Objective 3.1.6
    Goal 3. Objective 3.1.7
    Goal 3. Objective 3.2.4
    Goal 3. Objective 3.3.2
    Goal 3. Objective 3.3.3

Information Technology Resources and Capabilities

Number of FTE: 3

Three FTE provide all hardware and software asset management, network administration, database administration, virtual server administration through the State Of Montana Data Center architecture, and agency security services.

Number of FTE: 3

Lead programmer, web developer and a GIS analyst manage MSL's website through the State Cascade CMS, develop all custom application programming, and manage Montana's enterprise GIS managed services environment.

Projects

Division Agency-wide
Project / Program Purpose and Objectives Implement ServiceNow to serve as a public-facing knowledge base and reference inquiry tool. The application should replace agency use of Zoho as a knowledge base and Help Desk for library services including the Montana Shared Catalog, the Montana Library 2 Go, the Montana Memory project and other statewide library services. Additionally, MSL desires to use the tool to offer users the ability to submit reference requests online and to use that information to build a knowledge base and public-facing FAQs.
State Strategic Plan Goal/Objective Reference Goal 3. Objective 1.2 Goal 3. Objective 1.3 Goal 3. Objective 1.4 Goal 3. Objective 1.6 Goal 3. Objective 3.1.7 Goal 3. Objective 3.2.4 Goal 3. Objective 3.3.2 Goal 3. Objective 3.3.3
Estimated Start 6/1/2022 Estimated Delivery 6/30/2023
Estimated Cost Comment Associated costs are related to staff time and STISD rates for ServiceNow.
HB 10 Request No Funding Sources State Special Revenue funds : - Comment: Associated costs are related to staff time and STISD rates for ServiceNow.
Annual Costs Upon Completion Comment Associated costs are related to staff time and STISD rates for ServiceNow.
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended.

Division State Library
Project / Program Purpose and Objectives Implement agency-wide password management to improve the security profile of the agency through more secure password management and to better maintain continuity of services when staff turnover.
State Strategic Plan Goal/Objective Reference Goal 5. Objective 5.1.3 Goal 5. Objective 5.2.5
Estimated Start 5/2/2022 Estimated Delivery 1/2/2023
Estimated Cost 3500 Comment Cost includes state employee home access
HB 10 Request No Funding Sources Agency Indirect Costs and General Fund: - Comment:
Annual Costs Upon Completion 3500 Comment This cost is based on license counts
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended.

Division Information Management
Project / Program Purpose and Objectives A web service for DOR ORION/CAMA data that can easily be leveraged for MSL’s Cadastral Web Application and for the Property Record Card service that several local governments use in their own property mapping web applications. Rewrite web service to current web API standards so that it can more readily be used in web applications. Implement new & frequently requested features as time and budget allow.
State Strategic Plan Goal/Objective Reference Goal 3 Objective 3.3.2
Estimated Start 8/1/2022 Estimated Delivery 3/31/2023
Estimated Cost 30,000 Comment
HB 10 Request No Funding Sources State Special Revenue: 30,000 - Comment:
Annual Costs Upon Completion 0 Comment N/A
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended.

Division Information products
Project / Program Purpose and Objectives A Montana Cadastral web application built that gives users a more current, mobile-first user interface and that can be updated easier and more frequently as web application technologies change. Redevelop the Montana Cadastral web application to use the new ORION data service, Github repository, and a feature-rich & configurable web application using Esri Experience Builder.
State Strategic Plan Goal/Objective Reference Goal 3. Objective 3.3.2
Estimated Start 1/1/2023 Estimated Delivery 12/31/2023
Estimated Cost 75000 Comment
HB 10 Request No Funding Sources State Special Revenue: 75000 - Comment:
Annual Costs Upon Completion 0 Comment N/A
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended.

Division GIS User Services
Project / Program Purpose and Objectives The Montana State Library recently went through a Geographic Information System (GIS) Architecture Review & Design. The purpose of the Architecture Review & Design project was to determine whether the existing MSL GIS architecture is adequate for current and (near) future needs given our changing requirements and the rapidly changing technology. The strategic values used for the design include reduction in manual data entry; reduction in data duplication; increase efficiency; and using modern tools for a remote workforce. The expected outcomes are to create a GIS Architecture that achieves unified data management capabilities for all users and streamline and modernize current workflows. It was determined that existing GIS Architecture is not adequate for current needs nor the (near) future. We need to implement the latest versions of the Esri Enterprise (server software) including, Enterprise Portal, increase server capacity, accommodate remote workflows, support shared editing capabilities, and support modern GIS desktop, ArcGIS Pro Desktop, workflows.
State Strategic Plan Goal/Objective Reference Goal 4. Objective 4.1.4 Goal 2. Objective 2.2.2
Estimated Start 7/1/2023 Estimated Delivery 6/30/2024
Estimated Cost 275000 Comment Estimates are base on costs for a similar project conducted by the MT Department of Environmental Quality
HB 10 Request No Funding Sources State Special Revenue: 275000 - Comment: Some of these upfront costs can be covered by credits available through the State of Montana Esri ELA
Annual Costs Upon Completion 200000 Comment This annual cost replaces the current $120,000 annual cost in the current ELA so the total increase is $80,000 and results in a more efficient architecture that will reduce staff time to implement and utilize.
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended.

Division Digital LIbrary
Project / Program Purpose and Objectives To fully adopt a mobile workforce for agency GIS staff, MSL requires persistent virtual workspaces that are more cost effective than virtual servers.
State Strategic Plan Goal/Objective Reference Goal 4. Objectives 4.1.5
Estimated Start 7/1/2022 Estimated Delivery 1/2/2023
Estimated Cost 30000 Comment The cost is a placeholder number. Cost estimates and timeframes are dependent on service delivery options from SITSD or another cloud vendor. This project is a priority in the next biennium.
HB 10 Request No Funding Sources SITSD rates: 30000 - Comment:
Annual Costs Upon Completion 30000 Comment This cost estimate is a placeholder.
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended.

Division State Library
Project / Program Purpose and Objectives Auditing file systems in the event of an incident and to improve file management efficiency
State Strategic Plan Goal/Objective Reference Goal 5 Objective 5.2.5
Estimated Start 7/1/2022 Estimated Delivery 12/31/2022
Estimated Cost 8000 Comment
HB 10 Request No Funding Sources Agency Indirect Costs and General Fund: 8000 - Comment:
Annual Costs Upon Completion 10000 Comment Cost includes software maintenance costs and two virtual servers from SITSD.
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended.

Summary of Hardware

I have reviewed all of my agency's systems in Assurance CM and certify that it is accurate: Yes

Total Number of Appliances 1 1 USB Anywhere device
Total Number of Physical Servers 0
Total Number of Virtualized Servers 0
Total Usable Storage Space 0 GB
Device Type Quantity Estimated Replacement Value Comments
Laptops 33 66000 33 laptops at $2,000 ea.
Desktops 37 70,000 Replacement value equals the average purchase price, rounded to the next whole 10,000.
Tablets 2 0 Will not replace
Printer 1 5000

Agency Contact Information

Agency Director / Administrator
Jennie Stapp
4064443116
jstapp2@mt.gov
1515 E 6th Avenue
IT Contact (CIO / IT Manager)
Lee Fossum
4064443380
lfossum@mt.gov
1515 E 6th Avenue
Information Security Manager
Jennie Stapp
4064443116
jstapp2@mt.gov
1515 E 6th Avenue