Instructions

Demo Video

Edit Report

  1. Use the search on the home Agency IT Plan reporting page to find the report that you wish to edit
  2. Click the link to open the report, then click edit in the upper right of the screen. Clicking edit will open the report inside Cascade CMS
  3. Log in to Cascade using your C# (all lower case) and your regular password
  4. Edit the appropriate fields in the form that is presented
  5. Click the three dots in the upper right of the page and click Submit

General

This report is due by close of business May 31, 2024.

All attached-to-agencies information should report seperately.

The Department of Administration (DOA) State Information Technology Services Division (SITSD) shall prepare a biennial report on information technology based on agency information technology plans and performance reports ( 2-17-521, MCA).

Each state agency is required to develop and maintain an agency information technology plan ( 2-17-523, MCA).

Find format and content requirements in 2-17-524, MCA.

Find review and approval requirements in 2-17-527, MCA.

SITSD will adhere to the exemptions as defined in 2-17-516, MCA and 2-17-546, MCA.

Answer each section below.

  1. Mission, Goals, Objectives

    Agency information technology mission, goals, and objectives ( 2-17-524(1)(a)(b), MCA ).

    Each agency's information technology plan must include:

    • a statement of the agency's mission, goals, and objectives for information technology, including a discussion of how the agency uses or plans to use information technology to provide mission critical services to Montana citizens and businesses.
    • an explanation of how the agency's mission, goals, and objectives for information technology support and conform to the state strategic information technology plan, located at: http://sitsd.mt.gov/Governance/IT-Plans.
      • Find the 2022 State Information Technology Strategic Plan's goals and objectives HERE, reference them as Goal 1, Objective 1.2.5 as an example.

  2. Information Technology Resources

    Current information technology resources and capabilities ( 2-17-524(1)(c)(d), MCA).

    Each agency’s information technology plan must include:

    • a baseline profile of the agency's current information technology resources and capabilities that:
      • includes sufficient information to fully support state-level review and approval activities; and
      • will serve as the basis for subsequent planning and performance measures.
    • an evaluation of the baseline profile that identifies real or potential deficiencies or obsolescence of the agency's information technology resources and capabilities.

    The most current version of your agency detailed organizational chart(s) will be utilized for the baseline profile of the agency’s information technology resources.

    • Attach your IT organizational chart by clicking the green button.
    • Fill in the fields related to resources.

  3. Summary of Hardware

    • Select the box acknowledging you have reviewed your continuity plan and certify it is accurate.
    • Fill in the fields related to hardware.
    • Fill in the fields related to device inventory.

  4. Information Technology Projects ( 2-17-524(1)(e)(f)(2), MCA)

    Each agency’s information technology plan must:

    • include a list of new projects and resources required to meet the objectives of the agency's information technology plan. The investment required for the new projects and resources must be developed using life-cycle cost analysis, including the initial investment, maintenance, and replacement costs, and must fulfill or support an agency's business requirements. Provide estimated schedules and funding required to implement identified projects.
    • project activities and costs over a six-year period, consisting of the biennium during which the plan is written or updated and the two-subsequent biennia.

    New investments in information technology can be included in the governor’s budget only if the project is contained in the approved agency information technology plan ( 2-17-523(3), MCA).

  5. Agency Director/Administrator Contact

    • Fill in the fields related to this section.

  6. Information Technology Contact (CIO/IT Manager)

    • Fill in the fields related to this section.

  7. Information Security Manager Contact

    • Fill in the fields related to this section.

Deadline

This report is due by close of business May 30, 2024.


Direct questions to:

State Information Technology Services Division

ITBiennialReporting@mt.gov

Alternative accessible formats of this report will be provided upon request.

All publishing of this document was done electronically. 0 copies of this document were printed for a total cost of $0.