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Secretary of State

The mission of the Office of the Secretary of State is to help commerce thrive, promote democracy, and to record history for future generations.

Goals

Agency Goals and Objectives

State Strategic Plan Goal Reference: Goal 1, Goal 2, Goal 3, Goal 4,

Objectives

  • Implement a new voter registration and election management system, providing both state and county election administrators a more efficient voter registration and election management process while also providing Montana voters a streamlined experience.
    State Strategic Plan Objective Reference: Goal 1, Obj 4, Goal 3
  • Implement a highly configurable, intuitive, modern enterprise system to replace the current business corporations, trademarks, bonds, UCC financing statements, notaries, and apostilles systems.
    State Strategic Plan Objective Reference: Goal 1, Obj 4 - Goal 2, Obj 1, 2, 5 - Goal 4 Obj 1, Obj 2, Obj 3
  • Build meaningful communication through enhancements to the Montana Secretary of State website using Site Improve.
    State Strategic Plan Objective Reference: Goal 3 - Goal 4 Obj. 1,2,3 - Goal 5 Obj 2,3,4

State Strategic Plan Goal Reference: Goal 3

Objectives

  • Replace outdated voter registration and election system.
    State Strategic Plan Objective Reference: Goal 2, Obj 1, Obj 2, Obj 5 Goal 3, Obj 1 and Obj 2 Goal 4, Obj 1, Obj 4 Goal 5, Obj 5
  • Continue partnership with SITSD Security, DHS, National Guard, MS-ISAC, EI-ISAC to stay informed of potential vulnerabilities and create mitigation strategies.
    State Strategic Plan Objective Reference: Goal 3, Obj 1,2,3,4

State Strategic Plan Goal Reference: Goal 2 Obj 1,2

Objectives

  • Digitize all Montana Secretary of State records.
    State Strategic Plan Objective Reference: Goal 2 Obj. 1
  • Expand and enhance the use of Perceptive Content for imaging and workflows.
    State Strategic Plan Objective Reference: Goal 2 Obj 1,2

State Strategic Plan Goal Reference: Goal 1 Obj 3

Objectives

  • Understand the new capabilities of ServiceNow and implement as applicable.
    State Strategic Plan Objective Reference: Goal 1, Goal 2 Obj

Information Technology Resources and Capabilities

Number of FTE: 3

IT Operation oversite, Web Development, Project Management

Projects

Division Elections
Project / Program Purpose and Objectives Implement a new voter registration and election management systems, providing both state and county election administrators a more efficient voter registration and election management process while also providing Montana voters a streamlined experience.
State Strategic Plan Goal/Objective Reference Goal 2, Obj 1, Obj 2, Obj 5 Goal 3, Obj 1 and Obj 2 Goal 4, Obj 1, Obj 4 Goal 5, Obj 5
Estimated Start 4/26/2019 Estimated Delivery 1/1/2021
Estimated Cost 3559682 Comment
HB 10 Request No Funding Sources Proprietary: 1409682 - Comment: Federal: 2150000 - Comment:
Annual Costs Upon Completion Comment
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. 20% - 2,678,539

Division Business Services
Project / Program Purpose and Objectives SOS Registry Integration System is to provide a single system platform to replace outdated and siloed systems in current use and to provide a single integrated system and technology platform for all business units in SOS. The project is to also provide a system that is intuitive and has a user friendly experience for SOS customers.
State Strategic Plan Goal/Objective Reference Goal 1, Obj 4 - Goal 2, Obj 1, 2, 5 - Goal 4 Obj 1, Obj 2, Obj 3
Estimated Start 9/20/2018 Estimated Delivery 10/1/2020
Estimated Cost 2653472 Comment
HB 10 Request No Funding Sources Proprietary: 2653472 - Comment:
Annual Costs Upon Completion Comment
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. 70% - 1985678

Summary of Hardware

I have reviewed all of my agency's systems in Assurance CM and certify that it is accurate: Yes

Total Number of Appliances 0
Total Number of Physical Servers 0
Total Number of Virtualized Servers 0
Total Usable Storage Space 0 GB
Device Type Quantity Estimated Replacement Value Comments
Laptops 40 86,811
Desktops 21 23,100
Printers 5 9,000

Agency Contact Information

Agency Director / Administrator
Christi Jacobsen
406-444-2087
cjacobsen@mt.gov

IT Contact (CIO / IT Manager)
Kellee English



Information Security Manager
Kellee English
406-444-0489
keenglish@mt.gov