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Department of Corrections

Creating a safer Montana through accountability, rehabilitation, & empowerment.

Goals

Agency Goals and Objectives

State Strategic Plan Goal Reference: This supports SITSD's Goal #4: All enterprise products and services are widely leveraged to provide maximum benefit and more specifically Move the state to a "COTS First, "Cloud Smart" approach.

Objectives

  • Pursue replacement of our in-house built OMS system with a COTS, cloud smart system that is supportable.
    State Strategic Plan Objective Reference: This aligns with Goal #4, Near term item #5.
  • Implement "Offender use" specific networks to enable online education and re-entry work experience. The current state of the State network is not conducive to providing necessary online programming to offenders because it was built for State of Montana employee use to conduct business. Creating the new dedicated "offender use" networks will provide a more secure environment from the State network all the while providing the necessary education content crucial to offender education. This will leverage vendor provided cloud systems.
    State Strategic Plan Objective Reference: This aligns with Goal #4, Near term item #5.

State Strategic Plan Goal Reference: This aligns with Goal #4 of SITSD's Strategic plan

Objectives

  • Participate in the State's Snowflake implementation relative to Criminal Justice Information needed to be shared with peer agencies.
    State Strategic Plan Objective Reference: This aligns with Goal #4, Objectives: Midterm #1, #3 and Near Term #3, #4.

State Strategic Plan Goal Reference: This aligns with Goal #4 of the State strategic plan

Objectives

  • To enhance staff safety and accountability, the Department will be procuring body worn cameras for custody and Probation and Parole staff for interactions with offenders. This system utilizes cloud based archival.
    State Strategic Plan Objective Reference: This aligns with Goal #4, Near term item #5.

State Strategic Plan Goal Reference: This aligns with Goal #4 of the State strategic plan

Objectives

  • Network redesign and implementation of offender use networks to leverage cloud based, vendor provided, education systems for offenders.
    State Strategic Plan Objective Reference: This aligns with Goal #4, Near Term item #5.

Information Technology Resources and Capabilities

Number of FTE: 1

Provides leadership, direction, and support for all agency IT activities. Represents the department on state IT councils and committees,
MT Criminal Justice Information Sharing projects, and national committees relating to Corrections Technology.

Number of FTE: 9

Responsible for providing agency services in the areas of server management, desktop computer and laptop management, access and
security control, the information technology procurement process, hardware and software inventory management, Information security,
software installation and support, server and computer patching. Implementation of new IT services.

Number of FTE: 7

Responsible for providing agency services and support for the departments adult and youth information management systems. This
includes development of new system functionality, support and updates of existing functionality, support of system application server
integration, internal report development and distribution.

Number of FTE: 2

Reviews OMIS and YMS for incomplete and/or inaccurate data and
provides that information to the data owners for correction.

Number of FTE: 2

Responsible for management of IT security program, audit compliance, security and risk management.

Projects

Division Department Wide
Project / Program Purpose and Objectives Purpose of this project is to procure a COTS OMS (Offender Management System) that is vendor supported. This will enable us to have an OMS that isn't reliant on staffing levels for continued support and enhancements. This will entail hiring a contractor for needs assessment requirements gathering and RFP development. Upon successful funding from the Legislature, we will issue an RFP and additionally engage with a contractor to assist us with vendor management, IV&V and project management.
State Strategic Plan Goal/Objective Reference This aligns with Goal #4, Near term item #5.
Estimated Start 7/25/2022 Estimated Delivery 12/31/2026
Estimated Cost 18000000 Comment This is based on recent OMS procurements from Idaho, New Mexico and Oklahoma.
HB 10 Request Yes Funding Sources General Fund: 18000000 - Comment: This is based on recent OMS procurements from Idaho, New Mexico and Oklahoma.
Annual Costs Upon Completion Comment Annual costs are unknown until we receive responses on the RFP. Generally, maintenance of 20%
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended.

Division Public Safety Division
Project / Program Purpose and Objectives Procure a cloud based solution for bodyworn cameras for certain staff that interact with offenders. This protects staff and provides mechanisms for after action review in critical incidents.
State Strategic Plan Goal/Objective Reference This aligns with Goal #4, Near term item #5
Estimated Start 7/1/2023 Estimated Delivery
Estimated Cost 2,000,000 Comment This will be partially funded via general fund and partially funded with grant funds. The general fund ask will be between $500k and $1M.
HB 10 Request Yes Funding Sources General fund and grant funds: - Comment: This will be partially funded via general fund and partially funded with grant funds. The general fund ask will be between $500k and $1M.
Annual Costs Upon Completion Comment Annual costs are unknown at this time
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended.

Summary of Hardware

I have reviewed all of my agency's systems in Assurance CM and certify that it is accurate: Yes

Total Number of Appliances
Total Number of Physical Servers
Total Number of Virtualized Servers
Total Usable Storage Space GB
Device Type Quantity Estimated Replacement Value Comments
Smartphones 323 22606
IP Surveillance Cameras 761 1141500
Polycomm Video Conf 14 88000
Workstations 989 989000
Non-network printers 147 73500
Network printers 29 43500
Network MFP 90 1 Our multi function printers are leased from State Print and Mail
Radios 850 1750000

Agency Contact Information

Agency Director / Administrator
Brian Gootkin
406-444-4913
Brian.Gootkin@mt.gov
5 S Last Chance Gulch
IT Contact (CIO / IT Manager)
Jon Straughn
406-444-1706
jstraughn@mt.gov
5 S Last Chance Gulch, PO Box 201301
Information Security Manager
Erin Stroop
406-444-0305
estroop@mt.gov
5 S Last Chance Gulch