Historical Society

Objectives

• Proactive management of hardware and software assets essential to ensuring continuity of services provided to MHS employees, patrons and partners.
  
  This ensures that MHS staff has a stable desktop computing environment as well as a stable, secure data center. MHS partners and patrons benefit by having reliable access to high quality content and services provided through stable information systems. Montana taxpayers benefit through tax savings associated with appropriate management of hardware and software assets.
  State Strategic Plan Objective Reference: Objective 2.1.2: Use the IT Procurement Request Process to Encourage Standardized Applications
  Objective 2.3.1: Organize purchasing and development across agencies by product line
  Objective 4.2.3: Share product(s) for automated streamlined business processes
• IT security through development of IT resources in an organized, deliberative and cost-effective manner and protection of individual privacy and the privacy of information contained within IT systems.
  
  This objective creates a secure IT environment for all database and confidential information; heightened employee and volunteer awareness of IT security, and policies and procedures which will create a more secure computing environment within the Society and statewide.
  State Strategic Plan Objective Reference: Objective 5.1.2: Register State information systems in RSA Archer
  Objective 5.2.3: Integrate security practices into business processes
  Objective 5.2.5: Enhance business continuity and disaster recovery program (more regular cadence)
• MHS will increase efficiencies through creative opportunities for collaboration and crosstraining among internal colleagues as well as with MHS partners. ITSD training will improve government services and provide educational opportunities for staff.
  State Strategic Plan Objective Reference: Objective 1.1.2: Develop Cross-Training between Agencies
  Objective 3.1.1: Identify all citizen services that need to be digitized, including digitizing forms and other materials citizens may currently have to submit by mail or fax
  Objective 4.1.2: Plan for training and support of all enterprise applications

Objectives

• Provide access to Research Center and Museum Catalogs. Maintain accurate and complete inventories of collections, for internal control as well as public access. Provide increased and improved public access to collections, improved internal collection management.
  State Strategic Plan Objective Reference: Objective 3.1.1: Identify all citizen services that need to be digitized, including digitizing forms and other materials citizens may currently have to submit by mail or fax
  Objective 3.1.5: Complete single sign on (SSO) implementation for all applications
  Objective 3.1.6: Offer mobile options
  Objective 3.2.2: Enable business users to develop digital workflow through low code/no code solutions to allow for more timely delivery of services
  Objective 3.2.4: Offer location awareness services to enable rapid delivery of pertinent information and services
• Maintain the Antiquities Database. The State Historic Preservation Office (SHPO) is tasked with maintaining a statewide inventory of heritage properties per MCA 22-3-423. The Antiquities Database is used by SHPO to make determinations for state and federal agencies on any effects to heritage properties located in the State.
  State Strategic Plan Objective Reference: Objective 3.1.6: Offer mobile options
  Objective 3.2.2: Enable business users to develop digital workflow through low code/no code solutions to allow for more timely delivery of services

Number of FTE: 1

One IT Manager handles all aspects of IT at the Montana Historical Society.