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Office of Public Instruction

Putting Montana Students First

Goals

Agency Goals and Objectives

State Strategic Plan Goal Reference: Goal 2 – Strategic IT investment empowering delivery of citizen services
Goal 5 - The State’s information assets and citizens’ data are protected

Objectives

  • The objective of a independent third party system assessment is to engage with professionals that can assess the current systems, viability, relevance, need, and priority. Doing so will give us a solid base for developing a data modernization direction as well as a long range plan toward the goal of gaining control of our current systems, updating them into a manageable state, and simply their usage as well as security.
    State Strategic Plan Objective Reference: Objective 2.1.2 - Use the IT Procurement Request Process to Encourage Standardized Applications
    Objective 5.1.4 - Conduct third party independent assessment

State Strategic Plan Goal Reference: Goal 2 - Strategic IT investment empowering delivery of citizen services
Goal 3 - Citizen one-stop shop anywhere, anytime, any device

Objectives

  • The objective of the Data Modernization project is to bring all of the OPI Systems into an architecture that fits modern technologies, eases the burden of repetitive data, allows the field a single point for entry of OPI system information with single sign-on capabilities and security.
    State Strategic Plan Objective Reference: Objective 1.2 - Use the IT Procurement Request Process to Encourage Standardized Applications
    Objective 3.2 - Implement a consolidated platform with common web services

State Strategic Plan Goal Reference: Goal 3 – Citizen one-stop shop anywhere, anytime, any device
Goal 5 - The State’s information assets and citizens’ data are protected

Objectives

  • Single Sign-On is a platform that provides access to the field for easy portal entry to the systems they need access to. This platform is a secure way for the users to access student information systems for their various reporting needs.
    State Strategic Plan Objective Reference: Objective 3.1.5 - Complete single sign on (SSO) implementation for all applications
    Objective 3.2.1 - Create a citizen-centric mt.gov site with a single point of entry for citizens
    Objective 3.3.2 - Implement a consolidated platform with common web services
    Objective 5.2.3 - Integrate security practices into business processes

State Strategic Plan Goal Reference: Goal 2– Strategic IT investment empowering delivery of citizen services

Objectives

  • Our current system utilizes many aspects of tracking student information. There are many legacy systems within the organization. We believe some of those can and should migrate within other systems being utilized in the organization. We will be looking for opportunities to migrate away from some of our older legacy application and consolidating into our mainstream systems.
    State Strategic Plan Objective Reference: Objective 2.1.2 - Use the IT Procurement Request Process to Encourage Standardized Applications
    Objective 2.2.1 - Implement portfolio management system to prioritize project investments
    Objective 2.2.4 - Measured ROI on all investments

Information Technology Resources and Capabilities

Number of FTE: 31

Provide technology and data management services and support to the Office of Public Instruction and Montana schools.

Number of FTE:

Projects

Division IT Department
Project / Program Purpose and Objectives Object of this project is to inventory and assess the systems utilized within OPI, garner a clear understanding of their interaction and purpose. Utilizing this project as a bases for the Data Modernization project.
State Strategic Plan Goal/Objective Reference Goal 2 – Strategic IT investment empowering delivery of citizen services Objective 2.1.2 - Use the IT Procurement Request Process to Encourage Standardized Applications Goal 5 - The State’s information assets and citizens’ data are protected Objective 5.1.4 - Conduct third party independent assessment
Estimated Start 5/30/2022 Estimated Delivery 7/1/2022
Estimated Cost 250,000 Comment Cost estimate is based upon quotes from various vendors. An RFP will be releases for a target date of July 1st, 2022.
HB 10 Request Funding Sources HB 630 - ESSER II: 8,000,000 - Comment:
Annual Costs Upon Completion 8,000,000 Comment 2021 House Bill 630 (ESSER II) - $8,000,000 - OPI Data Modernization - Obligated by September 30, 2023
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended.

Division Office of Public Instruction
Project / Program Purpose and Objectives The objective of the Data Modernization project is to bring all of the OPI Systems into an architecture that fits modern technologies, eases the burden of repetitive data, allows the field a single point for entry for OPI system information with single sign-on capabilities and security. This project will encompass legacy systems needing to be updated to a standard platform, integration of open standards systems as well as currently supported systems.
State Strategic Plan Goal/Objective Reference Goal 2 - Strategic IT investment empowering delivery of citizen services Objective 1.2 - Use the IT Procurement Request Process to Encourage Standardized Applications Goal 3 - Citizen one-stop shop anywhere, anytime, any device Objective 3.2 - Implement a consolidated platform with common web services
Estimated Start 2/20/2023 Estimated Delivery 12/20/2024
Estimated Cost 13,475,248.00 Comment
HB 10 Request No Funding Sources ESSER II: 8,000,000 - Comment: 2021 House Bill 630 (ESSER II) - $8,000,000 - OPI Data Modernization - Obligated by September 30, 2023
ESSER III: 5,475,248 - Comment: 2021 House Bill 632 (ESSER III) - $5,475,248 - OPI Data Modernization - Obligated by September 30, 2024
Annual Costs Upon Completion Comment Annual costs have not been estimated at this time.
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended.

Summary of Hardware

I have reviewed all of my agency's systems in Assurance CM and certify that it is accurate: Yes

Total Number of Appliances 6
Total Number of Physical Servers 0
Total Number of Virtualized Servers 0
Total Usable Storage Space 2 TB
Device Type Quantity Estimated Replacement Value Comments
Laptop 146 210,000
Printers 18 15,000
Desktops 38 32,000

Agency Contact Information

Agency Director / Administrator
Elsie Arntzen
444.5658
Elsie.Arntzen@mt.gov
1227 11th Avenue, Helena Montana
IT Contact (CIO / IT Manager)
Christopher Sinrud
444.4451
Christopher.sinrud@mt.gov
1227 11th Avenue, Helena Montana
Information Security Manager
Alan Grover
444.3502
AGrover@mt.gov
1227 11th Avenue, Helena Montana