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Secretary of State

The mission of the Office of the Secretary of State is to protect the integrity of elections, be an asset to businesses, and preserve official history.

Goals

Agency Goals and Objectives

State Strategic Plan Goal Reference: Goal 2, Goal 3, Goal 4, Goal 5

Objectives

  • Implement a new voter registration and election management system, providing both state and county election administrators a more efficient voter registration and election management process while also providing Montana voters a streamlined experience.
    State Strategic Plan Objective Reference: Goal 2, Goal 3, Goal 4, Goal 5
  • Develop a new Administrative Rules of Montana system, providing the state with a more efficient rules publishing process and the public with an improved streamlined experience.
    State Strategic Plan Objective Reference: Goal 2, Goals 3, Goal 4, Goal 5
  • Build meaningful communication through enhancements to the Montana Secretary of State website.
    State Strategic Plan Objective Reference: Goal 2, Goal 3, Goal 4, Goal 5

State Strategic Plan Goal Reference: Goal 5

Objectives

  • Incorporate the risk management framework into the implementation of the new voter registration and election management system and the new Administrative Rules of Montana system.
    State Strategic Plan Objective Reference: Goal 5
  • Continue partnership with SITSD Security, DHS, National Guard, MS-ISAC, EI-ISAC to stay informed of potential vulnerabilities and create mitigation strategies.

    State Strategic Plan Objective Reference: Goal 5
  • Serve as an information security resource for the counties by providing security resources, threat intelligence, and hosting tabletop exercises.
    State Strategic Plan Objective Reference: Goal 5
  • Develop administrative rules addressing HB 530 by providing counties with guidance on election security.
    State Strategic Plan Objective Reference: Goal 5

State Strategic Plan Goal Reference: Goal 4

Objectives

  • Understand the new capabilities of ServiceNow and implement as applicable.

    State Strategic Plan Objective Reference: Goal 4
  • Explore a new enterprise service for call centers to continually improve customer support.
    State Strategic Plan Objective Reference: Goal 2, Goal 4

State Strategic Plan Goal Reference: Goal 1

Objectives

  • Create a culture of community for employees to grow and be their best.
    State Strategic Plan Objective Reference: Goal 1
  • Provide cross training opportunities and build succession plans.
    State Strategic Plan Objective Reference: Goal 1
  • Improve procedures through technology services and process reengineering.
    State Strategic Plan Objective Reference: Goal 1

Information Technology Resources and Capabilities

Number of FTE: 3

Information Security, Website Development, Project Management

Projects

Division Elections
Project / Program Purpose and Objectives Implement a new voter registration and election management systems, providing both state and county election administrators a more efficient voter registration and election management process while also providing Montana voters a streamlined experience.
State Strategic Plan Goal/Objective Reference Goal 2, Goal 3, Goal 4, Goal 5
Estimated Start 4/26/2019 Estimated Delivery 1/17/2023
Estimated Cost 3559682 Comment
HB 10 Request No Funding Sources Proprietary: 1409682 - Comment: Federal: 2150000 - Comment:
Annual Costs Upon Completion Comment
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. 90% - 3,203,713 80%

Division Operations
Project / Program Purpose and Objectives Develop a new Administrative Rules of Montana system, providing the state with a more efficient rules publishing process and the public with an improved streamlined experience.
State Strategic Plan Goal/Objective Reference Goal 2, Goal 3, Goal 4, Goal 5
Estimated Start 8/1/2022 Estimated Delivery 5/1/2023
Estimated Cost Comment Pending
HB 10 Request No Funding Sources Proprietary: - Comment: Pending
Annual Costs Upon Completion Comment Pending
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended.

Summary of Hardware

I have reviewed all of my agency's systems in Assurance CM and certify that it is accurate: Yes

Total Number of Appliances 0
Total Number of Physical Servers 0
Total Number of Virtualized Servers 0
Total Usable Storage Space 0 GB
Device Type Quantity Estimated Replacement Value Comments
Laptops 55 79750
Printers 2 15594
Desktops 5 7250
Monitors 80 21600
Docks 52 15340
TVs 3 1200

Agency Contact Information

Agency Director / Administrator
Christi Jacobsen
406.444.2087
cjacobsen@mt.gov
P.O. Box 202801 Helena, MT 59620-2801
IT Contact (CIO / IT Manager)
Kellee English
406.444.0489
keenglish@mt.gov
P.O. Box 202801 Helena, MT 59620-2801
Information Security Manager
Austin Lindsay
406.444.5476
austin.lindsay@mt.gov
P.O. Box 202801 Helena, MT 59620-2801