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Department of Military Affairs

The Department of Military Affairs (DMA) strengthens Montana through our collective readiness to defend against threats, increasing resilience, and engaged citizenship.

Goals

Agency Goals and Objectives

State Strategic Plan Goal Reference: Become business partners

Objectives

  • Objective 1.1 - Implement monthly IT/Administrator meetings for sharing updates and ideas.
    State Strategic Plan Objective Reference: Improve strategic partnerships
  • Objective 1.2 - Identify and provide opportunities to allow for end-user buy-in and feedback.
    State Strategic Plan Objective Reference: Streamline and elevate customer interactions

State Strategic Plan Goal Reference: Be business consultants

Objectives

  • Objective 2.1 - Develop a comprehensive training program for staff to better utilize new IT systems.
    State Strategic Plan Objective Reference: Build a people first culture
  • Objective 2.2 - Increase accessibility and flexibility of existing training.
    State Strategic Plan Objective Reference: Build a people first culture
  • Objective 2.3 - Promote continuous learning and skill development.
    State Strategic Plan Objective Reference: Build a people first culture

State Strategic Plan Goal Reference: Reduce technical debt

Objectives

  • Objective 3.1 - Implement new technologies and tools to improve department efficiency.
    State Strategic Plan Objective Reference: Enable strategic solutions
  • Objective 3.2 - Modernize hardware and network infrastructure.
    State Strategic Plan Objective Reference: Improve digital transformation
  • Objective 3.3 - Enhance IT service management and support.
    State Strategic Plan Objective Reference: Improve service delivery

State Strategic Plan Goal Reference: Digitization

Objectives

  • Objective 4.1 - Implement multi-factor authentication for MTDMA domain user logons.
    State Strategic Plan Objective Reference: Provide security by design
  • Objective 4.2 - Strengthen security policies and compliance.
    State Strategic Plan Objective Reference: Provide security by design
  • Objective 4.3 - Enhance employee awareness and training programs.
    State Strategic Plan Objective Reference: Design for human experience

Information Technology Resources and Capabilities

Number of FTE: 4

• One (1) Chief Information Officer/IT Executive, tasked with vision, direction, and management for the division. Manages IT budgets and invoicing for services. Assists team members with day-to-day support tasks as needed.
• One (1) IT Systems Administrator 2, tasked with managing servers and network equipment. Assists with cybersecurity vulnerability scanning and patching. Assists other team members with day-to-day support tasks as needed.
• Two (2) IT Systems Support 2, tasked with workstation and desktop support, end-user support, basic troubleshooting, and some administrative duties.

Number of FTE: 1

• One (1) Management Information Systems Coordinator (MIS), tasked with workstation and desktop support, end-user support, basic troubleshooting, and some administrative duties. This FTE resides in and is dedicated to the Montana Youth ChalleNGe Academy.

Projects

Division Military Affairs Information Technology
Project / Program Purpose and Objectives In the 2025 biennium, Military Affairs was granted $25,000.00 in one-time-only funding to replace aging servers. The goal of this project is to consolidate 2 data storage servers used for networked file-sharing onto 1 virtual appliance, and 5 domain/subdomain controller servers onto 1 separate virtual appliance. The virtual appliances can then be regularly backed up and rapidly restored in the event of data loss.
State Strategic Plan Goal/Objective Reference Reduce technical debt
Estimated Start 5/1/2024 Estimated Delivery 1/1/2025
Estimated Cost 0.00 Comment The hardware has already been purchased in FY2024 and is currently being configured for implementation.
HB 10 Request No Funding Sources HB2 Request: 25000.00 - Comment:
Annual Costs Upon Completion 0.00 Comment There will be no ongoing costs for this project.
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. 50% complete, all funds have been expended. Currently in development of the server configuration and planning execution of the transfer of data.

Division Military Affairs Information Technology
Project / Program Purpose and Objectives To comply with MOM-SITSD-STD-Information Security Controls Standard (MT-BASE), Military Affairs must implement multi-factor authentication on our internal MTDMA domain. This will provide an additional layer of security for our network and workstations.
State Strategic Plan Goal/Objective Reference Provide security by design
Estimated Start 7/1/2024 Estimated Delivery 6/30/2025
Estimated Cost 15000.00 Comment Military Affairs is currently working to determine an appropriate vendor and obtain approval before an actual cost for the MFA solution can be determined.
HB 10 Request No Funding Sources HB 2 Request: 15000.00 - Comment:
Annual Costs Upon Completion 3000.00 Comment Military Affairs is currently working to determine an appropriate vendor and obtain approval before an actual cost for the MFA solution can be determined.
Status of the project as of March 31, even numbered years. Indicate % completed and status of funds expended. 0%, currently scoping project and determining qualifying vendor.

Summary of Hardware

I have reviewed all of my agency's systems in Assurance CM and certify that it is accurate: Yes

Total Number of Appliances 50
Total Number of Physical Servers 14
Total Number of Virtualized Servers 0
Total Usable Storage Space 52 TB
Device Type Quantity Estimated Replacement Value Comments
Windows Workstations 219 219000.00 Estimating approximately $1000 per workstation based off of recent workstation procurement costs.
Chromebooks 137 82200.00 Estimating approximately $600 per Chromebook based off of previous procurement costs.
Apple iPads 129 77400.00 Estimating approximately $600 per iPad based of the current market price for iPad Air 11" 2024 models.
Cellular Smartphones 86 38700.00 Estimating approximately $450 per phone based on the current market price for base level iPhone and Android devices.
Cellular JetPack Mobile Hotspots 24 4800.00 Estimating approximately $200 per JetPack/Hotspot based on current market price on Verizon.
Printers/Copiers 39 200000.00 Estimated value is difficult to determine based on the wide range of device makes, models, and capabilities. Inoperable devices will likely be consolidated to localized multifunction copiers to reduce floor and desk space.
VOIP Desk Phones 152 30400.00 Estimating approximately $200 per phone based on the current pricing on our VOIP provider's website.
IP Security Cameras 88 14960.00 Estimating approximately $170 per camera based off of previous procurement costs.

Agency Contact Information

Agency Director / Administrator
Maj Gen J. Peter Hronek
406.324.3010
John.Hronek@mt.gov
1956 Mt Majo St, Fort Harrison, MT 59636
IT Contact (CIO / IT Manager)
Mike Paulsen, GCFE
406.324.3337, Option 4
Mike.Paulsen@mt.gov
1956 Mt Majo St, Fort Harrison, MT 59636
Information Security Manager
Mike Paulsen, GCFE
406.324.3337, Option 4
Mike.Paulsen@mt.gov
1956 Mt Majo St, Fort Harrison, MT 59636